Health and Ambulance Planning for Outdoor Events

Concerts, festivals, marches, running events... Any organization gathering crowds outdoors brings health risks. Heatstroke, fainting, trauma, or heart attacks can happen in seconds. In this article, we summarize the basic steps of health and ambulance planning for outdoor events, especially for organizers.

Why Have an Ambulance at an Event?

Risk increases wherever there is a crowd. Especially in:

• High-tempo concerts and festivals
• Rallies and marches with long standing times
• Sports organizations like running, cycling, football

The following are frequently encountered:

• Fainting, low blood pressure
• Dehydration and heatstroke
• Traumas like falls, sprains, fractures
• Allergic reactions and asthma attacks

An ambulance and health team ready on-site often prevents these situations from causing permanent damage or death.

Pre-Event Health Risk Analysis

Answer these questions for correct planning:

• What is the expected number of participants?
• What is the participant profile (children, elderly, athletes, chronic patients)?
• What is the event duration and weather forecast?
• Is there an easily accessible entry-exit and ambulance parking point in the area?

This information is used to determine how many ambulances and health staff are needed.

Ambulance and Health Team Organization

A professional event health plan usually includes:

• At least one Emergency Ambulance and experienced emergency team (doctor/paramedic/EMT)
• Mobile response teams within the area (roaming health personnel)
• First aid point or a small "health tent"

Nova Ambulans plans the necessary number of ambulances and team combination together with you, according to the event size and risk profile.

Rehearse Emergency Scenarios in Advance

A short briefing before the event saves lives in a crisis:

• Who will call which number in an emergency?
• Who will stage crew, security, and organization managers communicate with?
• Are the ambulance entry and exit routes clear?

The event should not start without clear answers to these questions.

What Health Information Should Be Given to Participants?

The following messages can be included in event announcements and entry areas:

• Recommendations for fluid consumption and sun protection
• Simple circulation exercises for participants who will stand for a long time
• Those feeling unwell should apply to the nearest official or health point

This encourages early application before the problem grows.

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A good event is not only fun but also safe. Professional health and ambulance planning in your outdoor organizations allows you to fulfill your legal responsibilities and show the value you give to your participants. Nova Ambulans offers end-to-end health solutions for concerts, festivals, sports events, and corporate organizations in Istanbul and its surroundings.

Frequently Asked Questions

For what size events should I definitely have an ambulance?

As the number of participants increases and the event duration lengthens, having a professional health team and ambulance becomes critical. Planning at least one emergency ambulance for sports events, concerts, large corporate organizations, and festivals with family areas is a good start.

Is a single ambulance enough for the entire event?

This depends on the size of the area, the number of risky activities, and participant density. As a result of risk analysis, multiple ambulances and roaming teams may be required for some events; it is best to get support from a professional company for this planning.

Who does the health team report to during the event?

The health team acts independently medically; however, they are in constant communication with organization managers. This coordination is important to act in accordance with both medical protocols and the event security plan in an emergency.